A call notice lands with ten days' notice, in a PDF, from one of a dozen administrators. This is the workspace that turns it into a record, updates the unfunded balance, and tells you what is due before it is due.
In use at a small number of family offices and investment managers
Notices arrive as attachments to a mail sent to whoever the administrator has on file. If that person is on holiday, the first anyone hears about the wire is the reminder, and a late call carries interest, or worse, a default clause.
Commitment minus everything called so far, per fund, per entity, kept in a workbook that is only as current as the last time someone sat down with the folder. Liquidity planning off that number is planning off a guess.
Recallable distributions go back into unfunded. Fee calls draw down commitment at some funds and not others. The rules are in the LPA, the numbers are in a spreadsheet, and nothing checks one against the other.
A call is a record against a fund position, not a line in a cashflow tab. Amount, due date, purpose, and the notice it came from. Called, unfunded and remaining commitment fall out of the records rather than being typed on top of them.
Forward the notice to your Zahlenwerk address, or connect Gmail or Outlook and let it arrive on its own. The PDF is parsed into a call with amount and due date, and anything the model is not confident about waits for a human rather than guessing.
Upcoming calls sit on the dashboard with days remaining, and the same view is visible to everyone with access to that entity. The deadline stops depending on one person opening one inbox.
Distributions are recorded against the same position, split into return of capital, gain and income, with recallable amounts flagged so they land back in unfunded where the LPA says they should.
Your data and the documents behind it stay on EU infrastructure, under a DPA that names every subprocessor. Enterprise deployments can run in your own environment.
Each call, amount and date links back to the page of the notice it was read from. When your auditor asks where a number came from, the answer is one click, not an afternoon.
Positions and books are separated per legal entity by row-level security, so an advisor, an accountant and a family member each see only what they should.
Yes. A distribution can be marked recallable in whole or in part, and the recallable portion is added back to unfunded commitment so the number reflects what the fund can still draw rather than only what it has not drawn yet.
Only if you want to. Forwarding to your Zahlenwerk address works from day one and needs no permissions at all. Connecting Gmail or Outlook picks notices up as they arrive, and the connection is read-only and scoped to the folder or label you choose.
It is held, not guessed. Extraction is confidence-gated: anything below the threshold is queued for a person to confirm, with the page shown alongside the field. A blank is recoverable, a wrong number quietly written into your portfolio is not.
Yes. Commitments roll up across every entity and vehicle in the group, with multi-currency FX into your reporting currency, and you can drill from the consolidated figure back down to a single fund.
It can. Each legal entity gets a full set of books (chart of accounts, bank transactions, coding, loans and interest), so the wire that funds a call and the call record itself sit in the same system. Firms that keep their bookkeeping elsewhere use the portfolio side alone.
Tell us how many funds you hold and how the notices reach you today. You will get a straight answer about whether this fits, not a sequence of forms.